(Rev. 7 dated Feb 1, 2022, replacing the former version)

IATF has released Revision 7 to the global waivers for IATF 16949 certification activities in response to the development of CoViD-19 pandemic. Hereinafter are the key points relevant to our clients, with key updates highlighted in green.

1. Audits

  • Remote audit is allowed for a regular audit when on-site audit is not possible for reasons directly linked to the COVID-19 pandemic.
  • Such remote audits may be applied to Initial audits (S1 and S2), surveillance audits, recertification audits, transfer audits, and special audits.
  • The required audits shall be conducted as required by on-site or remote approach as allowed.

2. Key Points for Remote Audits

2.1 Planning for Remote Audit

  • Extra time (from 10% to 4 hours) shall be applied to complete a Technology Test and Mock Audit between audit team members and the client before a remote audit.
  • For a remote audit from April 1, 2022, the audit time shall be increased by 5% (but no less than 1 hour) on the basis of the originally determined audit days.
  • The client shall provide additional information related to the COVID-19 pandemic to be used as input for developing an audit plan.
  • The specific remote audit technologies shall be identified.
  • The specific equipment shall be identified.
  • Confidentiality requirements shall be identified.
  • The client shall identify audit coordinator(s) (or host) for the audit, who manages connections, availability of auditees and manages technical issues throughout the entire audit.
  • A contingency plan shall be in place, in case technology fails or becomes unavailable during the audit.
  • The client shall have backup equipment, including fully charged batteries for mobile equipment, in case of mobile device power loss or other failure.
  • The client shall communicate internally to all auditees the remote auditing methods to be used, including the use of video.
  • The client establishes meeting passwords and other necessary security protocols, only issued to those affected participants for each stage of the audit.
  • The client ensures all identified auditees are familiar with the communication technologies.
  • The audit team conduct a successful technology test session with the client prior to the audit for all kinds of ICT applications.
  • The audit team ensures they have backup equipment in case of mobile device power loss or other failure.

2.2 During Remote Audit

  • The audit team and the auditees shall activate their cameras to capture as much of the body language as possible when auditing.
  • All relevant client personnel shall be present in the opening meeting and are identified.
  • The auditees shall be connected prior to speaking with the auditor.
  • Regular short breaks shall be taken to avoid screen fatigue.
  • If during the audit a portion of the audit activities could not be effectively completed, then the equivalent amount of time shall be added to the subsequent audit to adequately cover those activities, with communication during closing meeting.
  • The audit team shall maintain full control of the audit steps and discussions.

2.3 Opening Meeting for a Remote Audit

Use standard list of topics to cover during the opening meeting of a remote audit, covering the following topics likely unique to a remote audit, on the basis of those required for an on-site audit:

  • Require the client to ensure that all necessary and relevant client personnel are present in the opening meeting and ensure that all participants in the meeting are identified, ideally using a camera to see each person.
  • Require the client to ensure that the auditees are available during the audit and connected prior to speaking with the auditor.
  • Require the audit team and the auditees to activate their camera(s) to capture as much of the body language as possible when auditing. If bandwidth limitations occur in a group meeting, ask all other attendees to turn off their video when one person is being audited.
  • Ensure that for each day the client has backup devices and / or fully charged back up batteries / portable battery chargers.
  • Ensure that regular short breaks are taken to avoid screen fatigue.
  • Ensure the audit team follows all confidentiality and data transmission protocols agreed with the client.
  • Ensure that the audit team maintains full control of the audit steps and discussion to ensure:
    a) The coordinator is not responding for the auditees;
    b) If a mobile camera is used to show evidence or a location, the audit team chooses where to look, including panning the area for an overall view, not controlled by the person holding the camera;
    c) Verbal communication is clear between the audit team and all participants in the audit, repeating and clarifying questions or instructions, with use of noise cancelling headphones/microphones if needed; and
    d) If the audit team needs to see something close-up that the technology can support the required image resolution, including use of a different device to take and send pictures as applicable.

3. Certificates

3. 1 Extension

An extension of 6 months (i.e. 183 calendar days) to every valid certificate (including those in suspension) is approved by IATF. However, it does not mean that all recertification audits are automatically extended.
The current certificate is NOT required to reissue immediately. (Normally, the certificate will be revised after next on-site audit.)

3.2 Certification Decisions

The certification decision shall be made within 120 calendar days from the last day of the recertification or transfer audit and shall be made before the original expiration of the previous certificate (not including the global extension of 6 months).

3.3 Certificate Cancellation

If the recertification audit was not conducted in accordance with the timing requirements in section 5.1.1 of the IATF Rules, the certification body shall cancel the client´s certificate no later than 8 days after the certificate’s original expiration date (not including the global extension of 6 months).

3.4 Remote Stage 2 Audit

If the stage 2 audit was fully or partially conducted remotely, the validity of the certificate shall not exceed 12 months and the subsequent audit shall be a recertification audit. In this case, all the Stage 2 auditors may conduct the subsequent recertification audit and surveillance audit cycle.

4. Others

  • For simplification, some other items or details are not included in this communication. This communication has NOT presented all requirements imposed by IATF.
  • IATF continues to closely monitor the situation and will decide on further adjustments if needed.

 

About DQS

DQS is the 1st Certification Body approved by IATF for ISO/TS 16949 certification service, which is replaced by IATF 16949 certification at present.

Meanwhile, DQS Academy provides professional IATF 16949:2016 Internal Auditor and Core Tools Training Courses and Online Skill Test for Internal Auditors.

 

(2022年2月1日,修訂7,替代前一版本)

IATF批准因應疫情的豁免措施

因應近期新型冠狀病毒疫情 (CoViD-19) 的發展,國際汽車工作組 (IATF) 發佈了在全球範圍內對 IATF 16949 認證活動實施豁免措施的2022年2月1日第7版更新。以下是與我們的客戶相關的主要信息,其中最新更新的關鍵內容以綠色突出顯示。

1. 審核

  • 如果由於與疫情直接相關的原因而無法進行既定的現場審核,則允許遠程審核;
  • 遠程審核可應用於初次審核(第一階段和第二階段)、監督審核、再認證審核、轉移審核和特殊審核;
  • 既定的審核應按要求通過現場或允許的遠程方式進行。

2. 遠程審核的重要要求

2.1 遠程審核的策劃

  • 應策劃額外的時間 (從10%到4小時) 來在遠程審核前完成審核組成員與客戶之間的技術測試和模擬審核
  • 自 2022 年 4 月 1 日起的遠程審核,審核時間應在原定審核天數的基礎上增加 5% (但不小於1小時) 的審核時間。
  • 客戶應提供與疫情相關的附加信息,作為製定審核計劃的輸入。
  • 應確定具體的遠程通訊技術
  • 應識別具體設備
  • 應確定保密要求。
  • 客戶應確定審核協調員,負責在整個審核過程中管理連接、受審核方的可用性並管理通訊技術問題。
  • 應製定應急計劃,以應對在審核過程中可能出現的通訊技術失效或不可用。
  • 客戶應配置備用設備,包括移動設備的充滿電的電池,以防移動設備斷電或發生其他故障。
  • 客戶應在內部向所有受審核方傳達擬使用的遠程審核方法,包括視頻的使用。
  • 客戶機建立會議密碼和其他必要的安全協定,僅向每個審核階段相關的參與者發放。
  • 客戶確保所有受審核方都熟悉所用的通訊技術。
  • 稽核小組在稽核各種資訊和通信技術應用之前,與客戶進行了一次成功的通訊技術測試
  • 審核組確保有備用設備,以防移動設備斷電或其他故障。

2.2 遠程審核期間

  • 審核組和被審核方應在審核時啟動攝像頭,盡可能多地獲取肢體語言。
  • 客戶的所有相關人員應出席首次會議並識別身份。
  • 被審核方在與審核員交談前,應與被審核員建立好連接
  • 應定期進行短暫休息,以避免荧幕疲勞。
  • 如果在審核中有一部分審核活動不能有效完成,則應在下次的審核中增加相等的時間,以充分涵蓋這些活動,並在末次會議上進行溝通。
  • 審核組應保持對審核步驟和討論的完全控制

2.3 遠程審核的首次會議

在遠程審核的首次會議,使用標準列表涵蓋可能是遠程審核獨有的以下內容:

  • 要求客戶確保所有必要和相關的人員都出席開幕會議,並確保會議的所有參與者都被識別出來,最好使用攝像頭看到每個人;
  • 要求客戶確保被審核方按時出現審核,並在與審核員交談之前連接上;
  • 要求審核團隊和受審核方在審核時激活他們的攝像頭以盡可能多地捕捉肢體語言;
  • 如果在小組會議中出現帶寬限制,請在審核某一個人時要求其他與會者關閉視頻;
  • 確保客戶每天都有備用設備和/或充滿電的備用電池/便攜式電池充電器。
  • 確保定期短暫休息以避免屏幕疲勞。
  • 確保審核團隊遵守與客戶商定的所有保密和數據傳輸協議。
  • 確保審核團隊保持對審核步驟和討論的完全控制,以確保:
    a) 協調員不作為受審核方做出回應;
    b) 如果移動攝像頭用於顯示證據或位置,審核組選擇查看位置,包括平移該區域以獲得整體視圖,而不是由持有攝像頭的人控制;
    c) 審核組與審核的所有參與者之間的口頭溝通清晰,重複和澄清問題或指示,必要時使用降噪耳機/麥克風;和
    d) 審核團隊可能需要近距離觀察信息技術支持所需圖像分辨率的東西,包括使用不同的設備拍攝和發送適用的圖片。

3. 證書

3.1 延長

IATF批准將每一張有效證書 (包括已暫停的證書) 的有效期延長6個月 (即183個日曆日)。然而,這不代表自動延長再認證審核的時限。
當前的證書不需要立即重發。(通常在下次現場審核後對證書進行修改。)

3.2 認證決定

認證決定應在再認證審核或轉移審核結束日後的 120 個日曆日內做出,並且應在前一個證書到期之前做出(不包括全球延長的6個月)。

3.3 認證取消

如果再認證審核未按照 IATF 規則第 5.1.1 節的時間要求進行,認證機構應在證書原失效日期後 8 天內取消組織的證書(包括全球延長的6個月)。

3.4 遠程的第 2 階段審核

如果第 2 階段審核全部或部分遠程進行,證書的有效期不超過 12 個月,後續的既定審核應為再認證審核。 在這種情況下,第 2 階段審核的審核員都可以參與後續的再認證審核和監督審核週期。

4. 其他

  • 其他一些細節和跟我們的客戶不相關的內容就不在此溝通中闡述。本通訊未展示IATF提出的全部要求。
  • IATF將持續緊密監控疫情發展形式,如有需要將會採取進一步調整措施。

 

關於DQS

DQS是全球第一個得到IATF認可向客戶提供ISO/TS 16949(目前已替代爲 IATF 16949)認證服務的機構。
同時,DQS 學堂 提供專業的IATF 16949:2016內審員和核心工具培訓,以及內審員線上技能測試